Perrysburg Technology
PURPOSE:
| To centralize the purchasing of technology items in the district, ensuring: • Items are approved by the Technology Director for compatibility with existing systems. • Items are ordered accurately and have required features/specifications. • Purchasing, inventory and licensing records are maintained. • Technology purchases support the goals and objectives of the Perrysburg School District. The Technology Department is responsible for coordinating the purchasing of all technology items in the district. |
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SCOPE:
| This procedure applies to all technology items purchased by the district and purchased for use in the district through grant money, parent club donations, etc., such as: |
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| • Computers • Monitors • Keyboards and Mice • Document Cameras • Electronic Signs |
• Software • Scanners • SmartBoards and Accessories • Digital Cameras • Wireless Points |
• Printers • Projectors • Handheld Computing Devices (PDAs) • Video Cameras |
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| • Consumables: Laptop Batteries, Projector Lamps | • Accessories: Adapters, Memory Cards, Flash Drives | • Any item that contains software and/or will be connected to the Network |
| A specific list of technology items that have been approved for district use will remain posted to the Technology Department page of the district web site. New items may be added upon request, with approval from the Technology Director. |
This procedure does not apply to the following items, which buildings should purchase on their own:
| Televisions | Microfiche Equipment | DVD Players/VCRs |
| Sound Equipment | AV Items (Except Digital Projectors) | CD-Rs/DVD-Rs |
| Questions about technology purchases should be emailed to the Technology Department Secretary or entered into SchoolDude so a technician may provide assistance. |
********* New Equipment Requests (Purchases Using District Funds) *********
| 1. When staff members wish to purchase a new item, they should refer to the Approved Technology Items List posted to the Technology Department page of the district web site. The list is to be used as a reference for vendor, model and pricing information needed to fill out a Request for Technology Purchase form. If the desired item is not on the list, it can be requested by notifying the Technology Department Secretary. |
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| 2. The completed Request for Technology Purchase form should be signed by the Building Administrator and then forwarded to the Curriculum Department at Central Office for approval. |
| 3. Upon receiving the approved Request for Technology Purchase form from the Curriculum Department, the Technology Department Secretary will process the order (obtain final approval from the Technology Director, requisition the purchase order and place the order). |
| 4. If any additional information is needed to complete the order, the Technology Department Secretary will contact the appropriate Building/Department Secretary for assistance. The Building Secretary will serve as a point of contact to facilitate the ordering process. |
| 5. The Building Secretary will receive a copy of the Purchase Order for building records and will be responsible for providing a copy to the staff member that initiated the order, if requested. |
| 6. Items will be delivered to the Central Office Technology Department. The Technology Department Secretary will verify the order, inventory the items and forward them on to the appropriate building. |
| 7. The Technology Department Secretary will process the invoice and file the appropriate records. |
********* New Equipment Requests (Purchases from Grants, Donations, Awards) *********
| Staff wishing to apply for grants should refer to the Approved Technology Items List posted to the Technology Department web page for technology pricing. Items not appearing on the list will be quoted upon request, with approval from the Technology Director. If grant/donation funding is obtained, the staff member should fill out a Request for Technology Purchase form, attach the grant application and submit it to the Curriculum Department for approval. After approval, the Technology Department Secretary will process the order using the same steps as for any other new equipment order (listed above). |
********* Repairs/Upgrades to Existing Equipment (Including Consumables and Accessories) *********
| Purchases for repairs or upgrades made to existing equipment determined to be unstable or non-functional will be handled in a fast-track format to minimize equipment and staff downtime. Staff must first enter a SchoolDude task so that a Technician can evaluate the problem. A repair or upgrade will be recommended based on the severity of the issue and the age of the equipment/systems involved. |
| The Technician assigned to the repair task will initiate a Request for Technology Purchase Form to cover repairs or upgrades as necessary, as long as the repair cost does not exceed the replacement cost. The Director of Technology will approve repair/upgrade orders. Funds for these purchases will initially be pulled from Building-Specific Technology Accounts managed by the Technology Department. If a building’s fund becomes depleted, the Technology Department Secretary will notify the Building Secretary, who is responsible for securing Building Administrator approval to transfer additional funds to the account (Using Budget Transfer Request Form 6220 F2). It is at the Building Administrator’s discretion to approve or deny use of additional funds that exceed the original district allotment. |
********* Replacement of Existing Equipment *********
| In the event that equipment is irreparable or the expense of the repair/upgrade appears excessive, the Director of the Technology Department will review the work order and make the final determination that replacement of the equipment is the best available option. |
| Repurposed equipment may be assigned in lieu of purchasing replacement equipment, at the discretion of the Technology Director. If no repurposed equipment is available, the Technician assigned to the repair task will initiate a Request for Technology Purchase Form. All requests for equipment/supply replacement items over $50 (except for consumables) will be reviewed and approved by the Curriculum Department. Additional curricular information may be requested from the staff member to ensure best use of funds. |
********* Repair/Replacement of Existing Equipment Due to Negligence or Abuse *********
| District employees are responsible for expenses incurred through the repair of technology items that are not covered under warranty due to abuse (i.e., water damage, rough handling) or the replacement cost for items that become lost due to careless handling. Employees may be required to pay the insurance deductible for items that cannot be repaired. Situations will be evaluated on a case-by-case basis by the Director of Technology and the Building Administrator. For questions about proper handling of technology equipment, please submit a request through SchoolDude. |
/groups/technology/search/index.rss?tag=hotlist/groups/technology/search/?tag=hotWhat’s HotHotListHot!?tag=hot2/groups/technology/sidebar/HotListbshaferBrent Shafer - Perrysburg2012-02-27 18:34:08+00:002012-02-27 18:34:08updated5bshaferBrent Shafer - Perrysburg2012-02-24 15:28:39+00:002012-02-24 15:28:39updated4bshaferBrent Shafer - Perrysburg2012-02-24 15:18:45+00:002012-02-24 15:18:45updated3Added tag - hotbshaferBrent Shafer - Perrysburg2012-02-24 15:18:43+00:002012-02-24 15:18:43addTag2First createdbshaferBrent Shafer - Perrysburg2012-02-24 15:17:10+00:002012-02-24 15:17:10created1wiki2012-02-27T18:34:08+00:00groups/technology/wiki/661e7FalseiBoss Client Package/groups/technology/wiki/661e7/iBoss_Client_Package.htmlBrent Shafer - Perrysburg5 updatesiBoss Client Package
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